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EGOS - European Group for Organizational Studies - Administrative Assistant - Alterjob
EGOS - European Group for Organizational Studies
EGOS, the European Group for Organizational Studies, is an academic association with about 3,000 members from all over the world.  EGOS is committed to inclusivity and sustainability. Registered in Brussels, it organizes a yearly conference in Europe. EGOS is run in a friendly and collegial manner by volunteers from academia and some freelance contractors.

See for more information.
Beschrijving van de functie
As the association has continued to grow in recent years, EGOS is now seeking to hire a part-time administrative assistant (80%).


● You will handle relationships with association members (maintain member database, answer emails, etc.)
● You will provide administrative support to ensure efficient operation of office
● You will assist with Board meetings (schedule, travel arrangements, etc.)
● You will take notes and provide minutes of Board meetings and General Assembly at the annual conference
● You will carry out administrative duties such as filing, typing, copying, forwarding mail, etc.
● You will support team by performing tasks related to organizing and communicating with its members
● You will exhibit polite and professional communication via phone, e-mail, and mail
● You will file yearly paperwork with Greffe du Tribunal de Commerce in Brussels
● you will contribute to team effort by accomplishing related results as needed
● You will attend our annual Board meetings (late January) and conference (early July) in some European city: Cagliari in 2023, Milan in 2024, Athens in 2025, etc.
Vereist profiel
Required Skills

● Excellent/native-level written and spoken English; a good working knowledge of French and/or Dutch (for dealing with Belgian authorities)
● Travel requirements include attending Board meeting and conference, both within Europe (see above). Travel expenses are covered by EGOS
● Excellent computer skills (usual office software; database and website CMS knowledge, for which training can be done while on the job)
● Experience in the taking of notes and writing minutes, as well as summarizing lengthy discussions
● Being comfortable with numbers for financial reporting
● Proactive, reliable
● Team spirit
Contractuele voorwaarden
Working Conditions

● Permanent contract, with a work load equivalent to a part-time job (80%). How it is spread over the week and over the year is negotiable. However, please note that there are peak times corresponding to the weeks before our annual conference, and around our annual Board meeting
● Working from home is encouraged. Otherwise, our office is in Brussels
● Salary is competitive in accordance to experience level
● Career advancement opportunity to Executive Secretary in 3-5 years
EGOS - European Group for Organizational Studies
Plaats tewerkstelling
COD 80%
Excellent/native-level written and spoken English
Uiterste sollicitatiedatum
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