Ashoka is on an audacious mission - to create a world where everyone is a changemaker i.e. a world where everyone has the agency and skills to make a positive change in their families or communities. It is only in such a world where the solutions will outrun our social problems. With its global network of over 3 600 leading social entrepreneurs (Ashoka Fellows), 10 000 youth ventures, 250+ changemaker schools and 35+ changemaker campuses - as well as with its community of 20 000+ innovators on Changemakers.com - Ashoka empowers young people with the skills to create and drive solutions for the good of all, and helps build and evolve enabling environments to help them thrive in a world of constant change.
More details on www.ashoka.org
Contexte et fonction
About the role
Do you like new challenges? Do details make your world go round? The Operations team knows that changing the world depends on getting the little things right and we'd like to find someone who shares this understanding. We're looking for an Office Angel - someone who provides the team with tools and resources to boost their productivity and nurture a positive and collaborative working environment. Our ideal candidate would be a natural problem-solver, a serial-organizer and a detail-oriented coordinator.
Working across all programs and teams, the role would involve supporting and managing the systems and processes that keep the Ashoka Belgium family running happily. The successful candidate will have strong organizational, time management and multitasking skills, and will be self-motivated as well as a strong team player. We're especially keen to meet someone familiar with bookkeeping and financial reporting.
We expect the candidate to enthusiastically join in our core organizational activities as well. This is a great opportunity to experience working in the not-for-profit / social entrepreneurship sector and take on considerable responsibilities.
Finance and HR Management
Set up, improve and manage financial processes according to our policies and established deadlines;
Prepare annual budget forecasts for Ashoka Belgium, and keep track of actuals (income and expenditure);
Manage income-related entries on Salesforce (forecasts, pipeline and tracking expected payments);
Manage expenditure and reporting for local partnerships according to grant agreements and donations' restrictions in a timely and accurate manner;
Liaise with outsourced bookkeeping agency and back-office team in India;
Coordinate cash transfers to / from other Ashoka offices;
Prepare regular reports to different audiences: Ashoka Belgium director, Ashoka Global, local donors, etc.;
Coordinate relationships with our accountants and support them on the preparation of our annual audit report;
Coordinate the migration of our financial system from NetSuite into SAP Business One with the support of Ashoka Global Finance Team;
Coordinate the HR management of the team: recruitment, trainings, policies and relationships with the social bureau
Manage the relationship with legal advisors and national social security office;
Timely and accurately manage the Foundation's filings and comply with legal requirements in Belgium;
Support the team to organize meetings and events;
Set up, improve and manage HR processes according to our policies and update policies when needed;
Support to prepare and renew staff contracts;
Liaise with Ashoka Global HR Team and local payroll fiduciary agency;
Join team meetings, team building activities and other European program opportunities;
Required skills and experience
Highly organized and detail-oriented;
Experience in finance management, preferably in Belgium;
Excellent time management and multitasking skills;
Able to work on own initiative and under minimal supervision;
Strong team player;
Able to communicate clearly and efficiently with diverse audiences;
Proficient in Excel;
Proficient in English.
Experience in charity management
Familiar with SAP Business One (or other financial / accounting system);
Familiar with Salesforce (or other CRM system);
Legal and book-keeping experience.
Ashoka has a rigorous screening process for hiring staff at all career stages. All applicants for all positions must possess the following qualities along with the appropriate degree of experience:
Entrepreneurship/Intrapreneurship: compelled to take creative initiative and ownership (e.g. founding an organization or company, starting a movement, or re-shaping the work of an existing organization), demonstrate relentless and realistic how-to-thinking and passion for seeing their ideas come to life.
Understanding and Belief in the Everyone a Changemaker: understand and believe the Everyone a Changemaker vision at a gut level. To be able to innately ‘get' this, candidates should have a broad and inquisitive intellectual and a thinking pattern that connects the dots between historical trends and current social context.
Emotional and Social Intelligence: ability to work efficiently and respectfully in teams, putting organizational/team goal first (personal glory second).
Ethical Fiber: exceptionally strong ethical behavior, self-reflectiveness and strong empathy skills, trustworthy.
Self-Definition: the candidate expects that changing the world in big ways and on a continental scale is what he/she will do in life.
Conditions et contrat
Reports to: Ashoka Belgium Director;
Time commitment: full time or 80% permanent contract depending on expertise;
Remuneration: depending on experience;
Location: Ashoka Belgium's office;
Start date: ASAP (permanent position with 3 months' probation period).
Please note that you must be eligible to work in Belgium to apply for this job.